PyCon India 2025 Exhibitor's Guide

Welcome to the PyCon India 2025 Exhibitor’s Guide. This handbook contains important details for exhibitors including booth specifications, services, rules, and schedules. The exhibition will be held during the conference days on 13th and 14th September 2025 at NIMHANS Convention Centre, Bengaluru.

Guide Guide

Important Dates

  • Exhibitor Move-In: 13–14 Sept, 7:30 AM – 9:00 AM
  • Exhibitor Swag & Deliveries: 13–14 Sept, 7:30 AM – 9:00 AM
  • Exhibition Hours: 13–14 Sept, 10:00 AM – 5:00 PM
  • Dismantling: 14 Sept, 5:30 PM – 7:00 PM

Booth Information

Bullet IconPlatinum Booth

  • Bullet Icon Size: 5 x 2 meters
  • Bullet Icon Dimensions:
    • Bullet IconFloor area: 5m x 2m
    • Bullet IconCentre panel for print (WxH): 16ft x 8ft
    • Bullet IconSide panel (WxH): 6.2ft x 8ft
  • Bullet Icon What's Included:
    • Bullet Icon1 table, 2 chairs, 2 spotlights
    • Bullet Icon1 TV (50 inches)
    • Bullet Icon1 power outlet
    • Bullet IconName displayed on top/center of the booth
    • Bullet IconWhite backdrop

Bullet IconGold Booth

  • Bullet Icon Size: 3 x 2 meters.
  • Bullet Icon Dimensions:
    • Bullet IconFloor area: 3m x 2m
    • Bullet IconCentre panel for print (WxH): 10ft x 8ft
    • Bullet IconSide panel (WxH): 6.2ft x 8ft
  • Bullet Icon What's Included:
    • Bullet Icon1 table, 2 chairs, 2 spotlights
    • Bullet Icon1 TV (50 inches)
    • Bullet Icon1 power outlet
    • Bullet IconName displayed on top/center of the booth
    • Bullet IconWhite backdrop

Bullet IconSilver Booth

  • Bullet Icon Size: 2 x 2 meters.
  • Bullet Icon Dimensions:
    • Bullet IconFloor area: 2m x 2m
    • Bullet IconCentre panel for print (WxH): 6.2ft x 8ft
    • Bullet IconSide panel (WxH): 6.2ft x 8ft
  • Bullet Icon What's Included:
    • Bullet Icon1 table, 2 chairs, 2 spotlights
    • Bullet Icon1 TV (50 inches)
    • Bullet Icon1 power outlet
    • Bullet IconName displayed on top/center of the booth
    • Bullet IconWhite backdrop

Custom Booths and Backdrops: If you plan to have a custom booth or need any backdrop printing, please coordinate with the booth vendor in advance. The cost of backdrop customization is to be borne by exhibitors; a blank backdrop is provided in the package above. Contact your sponsorship coordinator as soon as possible for the booth vendor details.

Important: If your kiosk includes interactive activities, maintain 3 feet of clearance from the aisle(s) to allow attendees to congregate. Place all signage and displays within your booth space without obstructing neighboring booths or traffic flow.

Services & Facilities

  • Bullet Icon Photography/Videography: An official photographer/videographer will be available during the conference.
  • Bullet Icon Voluntary Security: Arrangements are made for general security by volunteers. Ensure that at least one team member is present at your booth at all times.
  • Bullet Icon Fire Precautions: Fire engines with firefighting equipment will be on standby. Smoking is not permitted inside the venue.
  • Bullet Icon Internet Browsing: Wi-Fi will be available at the venue, but be mindful about the usage as it's common network and will be used by others as well.
  • Bullet Icon Medical Facility: An ambulance and first-aid kit will be available on-site.
  • Bullet Icon Child Care: Child care services will be available for children aged 2 to 12 years.

Note: Additional facilities beyond those listed may attract additional charges.

Registration & Badges

Badges: Badges are required for everyone in the Expo Halls. Your sponsorship package determines the specific number of passes you receive.

Badge Pickup Hours: 13–14 Sept, 7:30 AM – 9:00 AM

Rules & Regulations

  • Bullet Icon Booth Operations and Demonstrations:
    • Bullet IconAll activities and promotional materials must be confined within your booth space.
    • Bullet IconNo activities outside the booth area, including hallways.
    • Bullet IconAvoid booth activities during keynote sessions.
    • Bullet IconMaintain a professional presence in all demonstrations.
    • Bullet IconEnsure noise levels are kept to a minimum to avoid disturbing others.
  • Bullet Icon Access Control:
    • Bullet IconExhibitors may bring swag or promotional materials only between 7:30 AM and 9:00 AM. This is to ensure smooth attendee movement after 9:00 AM. Any exceptions require prior approval from the organizers.
    • Bullet IconNo outsiders without a conference pass are allowed inside the premises.
    • Bullet IconAnyone without a valid ticket by the time of the opening address will be required to leave the premises.
  • Bullet Icon Aisle Space: Do not place items such as extra monitors or tables outside the booth that may obstruct hallways.
  • Bullet Icon Housekeeping: Maintain your booth in a tidy condition at all times.
  • Bullet Icon Accessibility: Ensure your exhibits are accessible to all attendees.
  • Bullet Icon Safety: Standing on chairs, tables, or other rental furniture is not permitted.
  • Bullet Icon Alcohol: Alcohol is prohibited in booths at all times.
  • Bullet Icon Security: PyCon India provides perimeter security, but each exhibitor is responsible for their own booth security.
  • Bullet Icon Photography and Recording: Obtain consent before taking pictures or recording videos of individuals or groups. Respect attendees' privacy and personal space.

Final Note

This guide helps you plan for a successful exhibition at PyCon India 2025.

The organizers reserve the right to change the information available in this guide.

For queries, contact us at sponsorship@in.pycon.org